Notion Mail : Revolution or simple evolution in email management ?

The long-awaited release of Notion Mail on April 15, 2025 is shaking up the world of productivity. This new email client integrated into the Notion ecosystem promises to transform the way we manage email. But does it really live up to the hype?

Game-changing assets

Artificial intelligence for your inbox

In contrast to conventional solutions, Notion Mail uses AI to create a tailor-made inbox. The algorithm learns your priorities and automatically sorts emails by urgency, subject or project. A feature similar to Superhuman’s Inbox Splits, but with advanced personalization.

The tool excels in assisted writing: it can directly into your Notion pages to suggest contextualized answers. Ideal for technical support teams who have centralized their documentation in Notion.

The power of Notion databases in your emails

The real revolution lies in using database properties. Add custom metadata (status, priority, linked project) to each email, then create filtered views according to your needs. No more static folders – hello dynamic organization!

A concrete example? A “Project X” view will automatically display all associated emails, regardless of their arrival date or sender.

A hybrid email/notion editor

The editor features Notion’s iconic blocks: hierarchical headings, visual callouts, interactive checklists. You can even insert dynamic snippets with customizable variables:

Hello {{Name}},
Thank you for your feedback on the {{Project}} project.
We will process your request within {{Delay}}.

Limits to be aware of before taking the plunge

Gmail or nothing… for now

The initial version is limited to exclusive Gmail integration. Outlook users will have to wait – no release schedule has been communicated. A surprising decision when you consider that 49% of businesses use Microsoft 365.

Lack of deep database integration

Despite promises, impossible to link Notion base items directly to emails. A disappointment for the power users community who were already imagining automating their email-database workflows.

Mobile apps lagging behind

If the web version is complete, the mobile apps are lagging behind. The iOS app is coming out “soon” and Android will wait until the end of 2025. A black mark for digital nomads.

Verdict: who is Notion Mail for?

✔️ Notion addicts: if you already spend 6h/day in Notion, the integration will streamline your feed.

✔️ Support teams: Notion + emails cross-page search is a game-changer.

❌ The minimalists: might as well stick with Gmail or Spark.

❌ Microsoft companies: the absence of Outlook is prohibitive.

Notion Mail is not an isolated revolution, but a centerpiece in Notion’s integrated ecosystem strategy. Adopt it now if you’re already living in Notion, keep a close eye on it for the rest of us.

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FAQ

1. Is Notion Mail free?

Yes, with 40 IA requests/month. The unlimited plan starts at 8€/month.

2. Which languages are supported?

English only for now. 13 additional languages coming by the end of 2025.

3. Can I manage multiple accounts?

Yes, but without a unified box. You have to manually switch between accounts.

4. Does safety come first?

SOC2 and HIPAA certifications, but no end-to-end encryption inherited from Skiff.

5. Is there a desktop version?

Yes for Mac, but the Windows app is long overdue.

6. How does AI work?

It analyzes the content of emails and your Notion pages to suggest contextual responses.

7. Can I import my Gmail history?

Yes, integration is immediate and synchronized in real time.

8. Are there any predefined templates?

Yes, via the customizable snippets system with dynamic variables.

9. Is it compatible with Chrome extensions?

No, the approach is “all-in-one” in the Notion spirit.

10. When will linked databases arrive?

No official date, but this is the priority requested by the community.